I have 5 tips for saving time on Powerpoint. Whether you are new to Powerpoint, have been using it for years, create and sell products for TpT, or design for your own classroom or house, these tips are for you!
Just a note: I use Windows 10 (I'm still getting used to it) and recently updated to Powerpoint (Office) 2013. Your program might look a little different than mine depending on what versions you use.
Under slide size, choose the size that you use frequently (for me it was 8.5"x 11") and just keep the slide blank.
I have a vertical template, horizontal template, square template, brag tag template and task card template. Now, I don't have to start from scratch. I open the template for the product I want to create and it is already formatted for me, no need to adjust the slide size.
Have you ever seen that paint brush in the corner of the home screen? This is on Word, too. That is a format painter and I remember learning about this in my computer class in high school and it is a feature I've used ever since.
Let's say you format a text (meaning you picked the font, size and spacing) and you want something else that you type to look the same way. In my example above, I wanted Alternate Uses to look just like Directions for Use to keep it consistent on the page. I could highlight Alternate Uses and go up and change the font, size and spacing by myself by using Directions For Use to help me with remembering what numbers. Or I can use the format painter.
Confession : I read about this tip on TpT (in the forums) and updated to Microsoft Office 2013 just for this feature. I had 2010 before and it wasn't available in that version. I HATE change. Updating any sort of technology makes me cringe. I hate getting used to something new. But I did, just so I could use this next tip I'm going to show you.
Have you ever tried to match the color of text that you are using to something else in your document like clip art, a logo, digital paper, picture, etc.? I was doing this a lot to match things to the color of my blog. I would just pick something that looked close. Well, with the eye dropper tool, it does all the work for you and the color is an exact match.
Let's say that you wanted your text to match some clip art like in the example below.
Another way that I love to use this trick is when I am starting something from scratch and I'm trying to figure out what colors to use. I have a Pinterest board called Color Combinations where I save different color palettes that I like.
This tip is for replacing the fonts in your text. Let's say you have pages of work and realize the font doesn't look right. Or maybe it is something you created a while ago and the font is outdated. You could go page by page, highlight the text and then change it. Or you could use the Replace Fonts feature.
Another way to use the Replace feature is if you want to change certain words throughout the text. The one time I really use this is to change the date. Sometimes when I'm creating a product, I use an older product to get me set up and then change the content. I put my copyright information on every page and include the year. So I might have a new product that I just created but it was similar to an older product so I used the old version as my template. Now all of my dates say 2014 instead of 2015.
Have you ever wanted to reuse a slide that you already created or parts from a different document? You could open both screens and cut and paste, but there is an easier way. Reuse slides!!
Another similar feature is the Duplicate Selected Slides feature. This is if you want to use a slide again but it is in the same product. I like to do this when I am making task cards. I spend a lot of time getting the background, clip art and text just right and I don't want to have to do that for each page of cards. Plus I want to make sure they are all exactly the same.
Wow! Did you catch all of that? Hopefully, this helped you and you learned a few new tricks to speed up your work time. What tip was new to you that you are going to try out soon?